CLMA Siouxland Chapter - Board Meeting

The meeting was called to order by Twila Henning at 1:00 p.m. in Mitchell.

New board members were introduced (Kari Nornes, President-elect, Karen Jepperson, Secretary, Jill Hanley, Board Member). Others present were Twila Henning, Larry Weaver, Wandy Dally.

BUSINESS

Twila prepared notebooks for each member to explain their specific responsibilities. We discussed different sections in the book, including the organization diagram, the membership list, the by-laws, and chapter leader responsibilities (discussed and approved the following).

1. Mark Newton, National CLMA, will receive all minutes from our meetings. The secretary is responsible for this (email them to him).

2. We will get our books audited every 2 years or when a new treasurer takes office.

3. We do not have a past president to help with transition of board members since Vicky Lehrman is not renewing her membership.

4. Wanda and Jill, Board Members, will initiate setting up a nominating committee, using other members of our CLMA chapter for the committee members.

We also discussed the fact that our membership is decreasing and what we can do to keep people involved. Currently, Wanda has been getting a list off the web-site of our members and calls when their membership is due.

We decided to do a needs assessment survey to see what members are interested in receiving from CLMA. Karen and Larry will work on the project and it will be sent to laboratories and CLMA members (from the CLMA mailing list). Twila will send a sample of the national questionnaire to Karen and Larry so they can do a draft. (e.g. of possible areas of interest are education needs, national connection, video conferencing, web-site)

MINUTES

Approved from last meeting

TREASURER

Larry Weaver reported a balance today of $3,903.41 in our checking account. We plan to post the complete treasurer report on the Web-site with a monthly update. The CD was reinvested as is worth approximately $5400.00.

OLD BUSINESS

Bylaws

Bylaws were approved by a vote of the members and Twila will send them to National CLMA.

Newsletter

Newsletter will be more of a collaboration of all board members rather than having Twila write it. Board Members will submit topics and information to Kay Knoblock and she will edit the information and put it together.

Web Site

We need to have more information for the calendar. If you have anything you would like to post on the calendar (e.g., meetings, seminars, audio or video seminars), please send it to Karen Jepperson.

Also, there is a new section on the home page called "Employment Opportunities". We would like to feature any openings in the area so people have a place to look for possible jobs.

NEW BUSINESS

Spring Meeting

The May 23, 2002 meeting in Pierre is being planned. We suggested to Kari that they try to get either Tim Johnson, Tom Daschle, or John Thune to speak. She will do some checking on it.

Silent Auction

We will again provide an item from our Chapter for the National CLMA Silent Auction. Kay Knoblock will take care of getting the item ($75 to $100) and sending it to them.

Chapter President's Meeting

We discussed minimum standards for the Chapter and submission of annual reports to National.

Also, there is now available on the national web-site information for Career Day Fairs. There is a poster and letters and a power point presentation available that can be customized to your own personal use. We will try to have the power point presentation available on our chapter web-site also for easier use.

Objectives for 2002

We listed the following objectives for 2002:

1. Leadership and Administration
   • Establish standards and guidelines for chapter operations
   • Form a nominating committee
2. Planning and Organization
   • SOPS for operations
   • Expand committees to members
   • Minimum of 3 Board Meetings/year
3. Financial Management
   • Standardize expense report and put on web-site
   • Investigate possible revenue sources (e.g., web-site sponsors)
   • Mileage rate
4. Education
   • Collaboration with National CLMA
   • 2 additional educational opportunities
   • Look at expanding our method of delivery (teleconferencing)
5. Networking
   • Newsletter
   • Link to National for additional support
6. Membership
   • CLMA-sponsored speaker
   • Get committee formed with Board members
   • Needs Assessment
7. Communication
   • Promote web-site utilization
   • More participation in writing newsletter
8. Collaboration
   • SDSCLS
   • Teleconferencing within the Health Systems
9. Health Care Policy
   • Grass roots participants
   • Legislative liaison in newsletter

Next meeting

Our next meeting will be held May 22, 2002 at 8:00 p.m. at the Spring Meeting in Pierre at the Ramkota Inn. Twila will let us know where it will be.

The meeting was adjourned at 3:40 p.m..
Karen Jepperson, Secretary